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Hope summer is off to a great start! If you’re like me, summer means writing, writing, writing!
As I like to do once in a while, I thought I’d share another productivity tip for professors.
Today’s tip has to do with Microsoft Word. This is a favorite feature of MS Word I use all the time for grading, research writing, or just about anything else.
If you’re like me, you often jump around in a document. For example, when I grade student papers in MS Word I like to leave summary comments at the top of the document. So, as I scroll down the paper reading, I don’t want to have to scroll all the way back up to the top, write a comment, then go back and find where I was in the paper.
The solution? Splitting an open document so I can work on two separate parts of the same document at once. By splitting a document, I can have a section at the top open where I am writing comments to the student, and another section that I am reading. This is also very helpful when working on research. Commonly, I’ll have my document split so that I can work on a section while reading other parts of the paper. For example, when writing a discussion section it is helpful to have the lit review accessible to ensure I’m addressing topics/issues discussed in the lit review.
There are 2 key ways of doing this:
“Split” (horizontal split of same document in 1 window)
Split splits your document horizontally so that the same window has a line that can be dragged up or down to create two sections in the window. In each section, is a different part of your document that you can scroll to. Thus, the document is split into two sections on top of one another.
To use this, in Word click “Window” in the menu, and select “split”.
(Note: You can remove the split by simply dragging it up or down to the edge of the window and letting go)
“New Window” (Same Document – Two Separate Windows)
While I love split, sometimes I want to work on the same document side by side, as opposed to stacked on top of each other. Using new window, you can have the same document in two different windows. You can work on the document in one window, and the changes occur instantaneously in the other window. New Window lets you do anything you can normally do with two separate windows – one on top of the other, side by side, one small one large, one minimized, etc., etc.
To use this feature, in Word click “Window” in the menu, and select “new window”.
In both cases, you are saving one file. So closing a split or closing 1 of the windows in new window doesn’t impact anything.
Hope you enjoy this great saving trick!
– split or
– Edit side by side in Windows